Basic Searching in the Cataloging Module in GIL

v Use Quick Connect. On the Production DB tab, click on Cataloging

1. Select a cataloging location.

2. Click on the Search icon to begin search.

3. Click on a tab to choose type of search.

Examples of searches: Example 1. Builder

Example 2. Non-Keyword

v Bib records, MFHDs, Item records:

Benefits of searching in the Cataloging module:

Tabs (System, History) Example 3. Bib # 2492493

-- Will see all titles, including those that are suppressed. Can see

when Bib record last updated.

Notes on MFHDs Example 4. Bib # 1216395

-- Local notes seen in the OPAC below status of individual piece:

‚z latest ed. only retained in Ref. Superceded eds. transferred

to stacks.

-- Staff notes entered in ‚x can only be seen in the Cataloging

module.

Withdrawn items Example 5. Bib # 417946

History tabs Example 6. Bib # 2781244

v FYI:

Cataloging and Acquisitions have different holding shelves for books going to Marking so titles can be hard to locate in Marking.

Paperbacks are collected from holding shelves and routed directly to Binding.

Title Search using Builder (Example 1)

Builder allows you to specify fields for keyword searching, in both composite searches and single-field searches. Indexes can be used individually or in combination to build a more specific search. To do a combination title and author search:

1. Type in the search term(s) that you want to find in the Search For box.

(Punctuation and case are ignored)

2. Select from the drop down list to search all the search terms, any of the search

terms, or the search terms as a phrase.

3. Select the data fields in which you want to search from the Search in drop down list.

4. Select which Boolean operator you want applied to the next search statement(s), if applicable: AND, OR, or NOT. If you are adding additional search statements, you must click on a Boolean operator.

5.
Type in the additional search terms that you want to find in the Search For field and repeat lines 2-3. Click on the Do Search button.

6. The title and author search terms will be combined.

7. Resulting in this list which can be browsed.

8. Clicking on the Search button will take you back to the search screen where you can

edit your search.

To edit a search statement already listed in the Search textbox:

1. Highlight the search statement to be changed and click the Edit button.

2. The search terms are displayed in the Search For box and the search criteria are displayed in the appropriate textboxes. Edit the search terms (change the title to gone with the wind letters).

3. Click the Do Search button and your results are displayed in a Title Index List.

4. To Delete search terms from the search textbox, highlight a line and click the Delete

Button.

5. Click the Limit button to further limit your search.

6. Clicking the Clear button will delete all search information entered in boxes to create the original search .

7. Click the Cancel button to exit the Search dialog box.

Title Search using Non-Keyword (Example 2)

Non-Keyword indexes are all left-anchored. The entry term is indexed character-by-character from left to right. You must know the exact wording of the title for this search, but you do not need to know whether the title is a series, a title-page title, or a variant title. (The results of a search will vary depending on whether you enter the complete title or a partial title in the Search for box.)

· Title<indexes all bibliographic records

· Journal Title<indexes only serial records

Searches can also be narrow to specific fields

· Title Statement: Title<indexes 245 ab

· Uncont. Title AE<740

Punctuation: Hyphen, apostrophe, etc. can be included or omitted, but do not treat as a space. For an ampersand type &. Case is ignored.

· folk-lore or folklore NOT folk lore

· mary’s or marys NOT mary s

· jack & jill

For example, to do a title search:

1. Select a Search Type from the drop down list box.

2. Select the radio button for either Find or Browse. The choice of using either of these Search by buttons is limited by the Search Type. Browse is only available for headings and call number searches.

3. Type in the search terms that you want to find in the Search for box.

4.

Click the Do Search button to begin searching.

5. Multiple records can be found with this title in various fields.

6. You can choose to view one record by highlighting your choice and clicking the OK button.

7. You can view several records by highlighting one line, then hold the Crtl key and continue to highlight lines. Then click the OK button.

8. All the records can be reviewed by clicking on the Select All button and then the OK button. (WARNING: GIL can be overloaded by having too many windows open!)

Examples of Bib records

Example 3. Tabs (supressed record) Bib # 2492493

Tabs (history)

Examples of Bib records

Example 4. Notes on MFHD Bib # 1216395

Example 5. Withdrawn title Bib # 417946

Example 6. History tabs Bib # 2781244

Reporting GIL maintenance problems to Database Maintenance

v In the course of your daily work, you may encounter discrepancies in GIL, including

o incorrect or missing information about the holdings, location or item

o incorrect or missing copy information

o materials classed incorrectly

o books in which the call number on the book does not match GIL

o a variety of strange problems due to conversion

v To get these problems resolved, you can report them in a variety of ways:

o An online form linked to the Cataloging web page

o http://www.libs.uga.edu/catalog/or link directly to the form at http://www.libs.uga.edu/dbm/error.html

o OR send an email with as much information as possible including bib ID(if available), complete title, call # (if available), the nature of the problem, and your name and contact information to Database Maintanenance.

o OR make a printout of the record with a note regarding the nature of the problem, send it to Database Maintenance.